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Help > Link Web Applications Portal > Human Resource Management > Employee Profile > Employee Pay Setup >
Deductions

Deductions is used to setup paycodes that will be deducted in each pay. There are controls in place to specify when to stop the deduction.

The following functions are available:

  1. Configuration to Import Deduction in pay
  2. Setup Benefit

1. Configuration to Import Deduction in pay

To import deductions in pay, setup the configuration : "Payroll -> Payrun Type -> Include "Deduction" entries when creating a pay." 

2. Setup Deduction

  1. Assign security access to menu: "HR328-3 - Employee Pay Setup -> Deductions"
  3. Enter the following details:
      Field  Description
     Paycode List of  Paycodes filtered by "Paycode Types: Deduction"
     Reference  Reference code to tag with the deduction.
     Cost Centre  Cost Centre used when processing pay.
     Based On

     Deductions can be setup in two ways:

    1. Date - Uses the "Start Date" and "End Date" to setup the deduction. Once the "End Date" has reached, the deduction status will be closed.
    2. Value - Uses the "Total Amount" and "Amount Deducted" to setup the deduction. Once the "Total Amount" has been deducted, the deduction status will be closed.
     Start Date   When using "Date" option.  Date entered here is when the deduction is effective from.
     End Date When using "Date" option. Date entered here is the end date. Once the "End Date" has reached, the deduction status will be closed.
     Total Amount  When using "Value" option. Amount entered here is the ceiling amount. Once this amount has been deducted, the deduction status will be closed.
     Amount Per Pay This is the dollar value of the benefit deducted in each pay
     Amount Deducted  This is a cumulative sum of the amount of deduction that has been deducted.
     Pre Tax

     This flag controls if the deduction is before tax or after tax calculations.

    1. Ticked = Before Tax
    2. Unticked = After Tax
     Status  The following statuses are available:
    1. Active - The deduction is valid and will be deducted in the next pay.
    2. Closed - The record is closed and cannot be edited 
    3. Inactive - Users can mark an allowance as "Inactive" whereby the deduction will not flow into payroll.
    4. Hold - Users can mark a deduction as "Hold" whereby the deduction will not flow into payroll. Users can activate the deduction in the future.
     Notes  This is an open text field, users can enter desired content.

Figure 1: Employee Deduction